NOW HIRING: Office Manager/EA

NOW HIRING: Office Manager/EA

Snowdome is seeking a full-time Office Manager/Executive Assistant to work alongside the CEO and Relationship Development Manager to help us continue our fight against blood cancers. For more details and a complete job description, please see below.

For any queries, please contact us at info@snowdome.org.au or call 0477 300 030.

OFFICE MANAGER/EXECUTIVE ASSISTANT

Seeking a full-time Office Manager/Executive Assistant with strong financial skills plus excellent attention to detail, able to work independently and motivated to ‘make a difference’.

About the role:

If you view the world differently and enjoy shaking up how things have been done before, then this role is an exciting opportunity to join the Snowdome Foundation, a growing, dynamic NFP.  Our mission is to accelerate next-generation treatments for Australian blood cancer patients to help them live longer, better lives.  We need a motivated Office Manager/Executive Assistant with strong attention to detail to support our key growth areas:  donor management, grants management, financial management and website & newsletter communication.  The Office Manager/Executive Assistant will also be required to support special projects such as fundraising events, donor presentations and grant applications as needed.

This is a full-time position with up to 3 after-hours meetings per month.

Working closely with the CEO and Relationship Development Manager, you will be responsible for:

  • Circulating agendas & pre-reading, keeping minutes and following up action steps from Board and Committee (Grants, Audit & Risk, Donor and Fundraising event) meetings.
  • Monitoring donor payments, issuing receipts and thank you letters and maintaining a donor log.  Maintaining a donor database and issue periodic donor updates.
  • Assisting in preparation of grant funding agreements and monitoring milestone achievements & payments and reporting research outcomes.
  • Monitoring financial transactions, payroll regulatory reporting and financial management reporting.  Managing annual financial audit and issue audited financials to relevant government and state based departments.
  • Reviewing relationship contacts status, issuing follow-up reminders and updating the relationship database.
  • Issuing periodic newsletters and updating website content to be timely and accurate.
  • Streamlining office procedures and equipment to improve Snowdome Executive efficiency.

Key selection criteria:

  • Demonstrated excellent attention to detail.
  • Capability to handle multiple priorities and deadlines.
  • Demonstrated excellent organisational administrative skills (including computer literacy and time management).
  • Demonstrated ability to manage financial accounts and reporting.
  • Excellent verbal and written communication skills across internal and external stakeholders.
  • Strong financial skills
  • Demonstrated initiative and ability to solve problems.
  • Proficient in Word, Excel, PowerPoint and Outlook.
  • Knowledge of SalesForce would be advantageous, as would experience with editing creative documents.
  • Experience in not-for-profit environment, highly desired.
  • Project management and event management experience, highly desired.

Qualities:

  • High level of integrity and professionalism.
  • Passionate about NFP.
  • Detail focused.
  • Self-manages/independent.
  • Self-motivated doer with initiative.

Please send a cover letter and your resume to info@snowdome.org.au by April 24th, 2015. 

Please call Snowdome on 0477 300 030 if you have any questions.